Sample CACFP Compliance Report

1. Meal Pattern Compliance

Status: Fully Compliant

All four weeks of menus meet USDA CACFP adult meal pattern standards. Breakfasts include appropriate protein and grain components. Lunches provide balanced protein, grain, fruit, vegetable, and dairy. Snacks include required components from two groups.

2. Whole-Grain Tracking

Status: Needs Minor Organization

Whole-grain requirements are met (50% grain components are whole-grain certified). However, documentation is scattered across three locations. Recommendation: consolidate all whole-grain certifications into one folder with a simple tracking sheet noting which products appear on each week's menu.

3. Product Formulation Statements (PFS)

Status: Mostly Complete, Minor Gaps

PFS are on file for 18 of 21 multi-ingredient products used in the four-week rotation. Missing: PFS for the contracted muffin vendor's blueberry muffins, chocolate chip granola, and one pasta salad mix. Recommendation: contact vendors directly and request PFS or CN labels to file with menus.

4. Special Diet Accommodations

Status: Fully Compliant

All special diet files are current with physician statements. Accommodations include texture modifications (pureed, chopped, whole) and allergen modifications (nut-free substitutions). Documentation is clear and organized.

Action 1: Consolidate Whole-Grain Documentation

Create a single folder with certifications and a one-page tracker. Timeline: 1 week. Priority: Medium.

Action 2: Request Missing PFS from Vendors

Email three vendors requesting Product Formulation Statements. Timeline: 2 weeks. Priority: Medium.

Action 3: Implement Monthly Documentation Check

Each month before menus go live, review whole-grain products and ensure all new products have PFS on file. Timeline: Ongoing. Priority: High.